SEVEN CITIES CAMARO CLUB BYLAWS
May 2026
A nonprofit organization formed to promote the recreational use of the Camaro automobile in
Eastern Virginia for like-minded individuals while supporting local charitable organizations, qualified for
exemption under section 501(c)(3) as a charitable organization.
Welcome to the Seven Cities Camaro Club (7CCC). The 7CCC is an organization located within
the Virginia Hampton Roads area and consists of like-minded car enthusiasts who all have the same
passion and desire to perform selfless service. The 7CCC was established in 2020 in order to support the
local community individuals, small businesses, and local charities throughout Hampton Roads and the
Seven Cities of Virginia. They do this by utilizing their love for cars, specifically Chevrolet Camaros, to
organize charity events and fundraisers, organizing and participating in local community events, and
donating to the local charities within the region. This is more than just a car club; this is a family and an
organization determined to make a difference. The 7CCC is qualified for exemption under section
501(c)(3) as a charitable organization.
“More than just a car club”
Seven Cities Camaro Club Bylaws
Table of Contents
Section 1 Purpose of Club
Section 2 Board of Directors
Section 3 Sub Committees and Responsibilities
Section 4 Membership
Section 5 Membership Responsibilities
Section 6 Alcohol Policy
Section 7 Membership Dues
Section 8 Meetings
Section 9 Voting
Section 10 Other Function and Activities
Section 11 Removal of a Director / Member
Section 12 Indemnification
Section 13 Changes of the Bylaws
Section 14 Current Events Hosted
Section 15 Miscellaneous items
Section 1. Purpose of 7 Cities Camaro Club (7CCC):
a. Promote togetherness through the ownership of any year Chevrolet Camaro.
b. To encourage family participation.
c. To promote Family, Community, Charity, and Friendship with others who share similar interests in Camaros and Community.
Section 2. Board of Directors:
a. Board of Directors are to be elected at the first meeting of the calendar year.
b. Board Vacancies will be filled and voted in by the current Board of Directors and will take club members' opinions into consideration.
c. The club will consist of a minimum of three (3) Board of Directors positions.
d. Board Members can be removed by majority of club vote.
e. When a position on the board becomes available, members who wish to become board members will need to be endorsed by at least one member and one board member. The current Board Members shall vote and elect the new board member. The board can
appoint a new board member until a general election is held. All members who wish to become board members must have served as a general member for a minimum of one year and have been an active member in good standing for that year.
Section 3. Sub Committees and Responsibilities:
a. If Sub Committees are formed for any reason, they will be overseen by an appointed Board Member.
Section 4. Membership:
a. Qualifications
1. Any person or persons and family, 18 years or older, will be eligible for Club membership.
2. Applicants must own a Camaro of any year or become an Honorary Member (Retired members). The Firebird and Trans Am of any year will be allowed on a case-by-case basis.
3. Be of good moral character.
b. Membership shall be a family membership (consisting of Member, Spouse and all Children if Member and Spouse are living in the same household). Each membership shall have one vote to cast. Should any member of the household want a separate vote, they must join as a paid member, meeting with all qualifications.
c. Prospective members shall attend at least one Club-sponsored meeting and/or event prior to being considered for membership of the club.
d. Prior to being considered for membership, the prospective member will fill out and sign a membership application and pay the yearly dues.
e. The Bylaws will be posted as a document on the 7CCC Website and the 7CCC Members Only Facebook Group.
f. Honorary Membership will be offered to paid members in good standing that no longer own a Camaro for any reason. The members must be paid and in good standing in order to become an Honorary Member. Honorary membership status must be maintained by
fulfilling club requirements and dues.
Section 5. Membership responsibilities:
a. Members are expected to promote and take part in a good share of club meetings, activities, and functions brought forth to maintain good standing within the Club.
b. Members must operate vehicles in such a manner that it will not cause embarrassment to the Club or its members. If such a case arises that a member is not upholding high moral character, the offending member will be reprimanded and brought before the Club at the next meeting for any further disciplinary actions.
c. Good Standing – for a member to maintain good standing within the Club they shall:
1. Attend a minimum of 1 Club sanctioned event annually.
2. Be up to date on their Club dues.
3. Continue to be of good moral standing
4. Continue to own a Camaro, Firebird or Trans Am.
5. Not being able to maintain good standing due to unforeseen circumstances or due to obligations outside of the members’ control (i.e., military duties or work functions) shall be brought before the Officers on a case-by-case basis.
d. All club members who drive while involved in club functions or are traveling with the club going to or from a club function, shall abide by the laws of the State of Virginia, or any other State when representing the club.
e. Any club member while driving and representing the club shall have a valid driver’s license.
f. Members are expected to be respectful of the ideals and opinions of other members. We as members understand that we all have different opinions and ideals.
1. If a situation arises in which a member is upset by something another member has said or done, they should attempt to privately discuss the situation with the other member. If the member does not feel comfortable and feels that a
mediator would help the situation the member should contact a Club Officer and the Club Officer will mediate the situation.
2. Should a situation arise in which a member is upset by another member of the club and feels that it is in their best interest not to confront the other member they may contact an Board Member to address the other member in their stead to speak to the individual on upset member’s behalf.
3. If no solution is available to a situation, and neither party can reach an understanding, the Board Member acting as a mediator will weigh both sides and looking at the situation as impartial as possible will lay out a path forward and that decision is final.
Section 6. Alcohol Policy:
a. NO MEMBER WILL DRIVE WHILE INTOXICATED. Failure to abide by this may result in
removal from the Club and forfeiture of any dues paid to the Club.
Section 7. Membership Dues:
a. Membership dues will be paid annually.
b. Membership dues are $20.00 per year.
c. If a member joins after October 1st Dues are carried through the following calendar year.
d. Dues shall be paid between January 1 and no later than February 28th/29th of the current calendar year.
1. Members who are not able to pay dues and maintain good standing due to unforeseen circumstances or due to obligations outside of the members control (i.e., military duties or work functions) shall be brought before the Board on a case-by-case basis.
2. If renewal dues are not paid by the deadline, the membership will be terminated.
Section 8. Meetings:
a. Meetings will be scheduled by the Board. The Board will notify members of date, time and place of meetings at least 2 weeks prior to said meeting.
Section 9. Voting:
a. Voting on all issues at club meetings will be by majority vote.
Section 10. Other Functions and Activities:
a. If the club is asked to take part in other clubs’ functions, the club shall have at least one representative from the 7CCC attend.
b. When in attendance at such functions, they will represent our Club in a manner of respect and in such a manner so as not to embarrass themselves and/or the 7CCC.
c. It is highly encouraged for members to participate in certain Club events. Cruise-ins and Car Shows organized by the club require a lot of participation to run these events.
Section 11. Removal of a Board Member:
a. If a Board Member is subject to removal of their position or title a hearing will be offered to the individual. The defendant has the right to a fair hearing and has the right to be presented with any evidence against him/her prior to the hearing.
b. If a member is subject to removal. The board will make a determination on how to proceed. If the board cannot decide through a vote, then they will call a special meeting to present the evidence or argument to the membership and have the membership vote.
Section 12. Indemnification:
a. Actions in the Best Interest of the Corporation. The Corporation has the power to indemnify any person who was or is a party or is threatened to be made a party to any threatened, pending or completed action, suit or proceeding, whether civil, criminal, administrative or investigative by reason of the fact that he or she is or was a director, officer, employee volunteer, or agent of the Corporation or is or was serving at the request of the Corporation as a director, officer, partner, trustee, employee, volunteer or agent of another foundation, corporation, business corporation, partnership, joint venture, trust or other enterprise, whether for profit or not, against expenses (including
attorney’s fees), judgements, penalties, fines and amounts paid in settlement actually and reasonably incurred by him or her in connection with such action, suit or proceeding if he or she acted in good faith and in a manner he or she reasonably believed to be in or not opposed to the best interest of the Corporation and, with respect to any criminal action or proceeding, had no reasonable cause to believe his or her conduct was unlawful. The termination of any action, suit or proceeding by judgment, order, settlement, conviction or on a plea of nolo contendere or its equivalent, will not of itself create a presumption that the person did not act in good faith and in a manner which he or she reasonably believed to be in or not opposed to the best interest of the Corporation and, with respect to any criminal action or proceeding, had a reasonable cause to believe that his or her conduct was unlawful.
b. Determination of Indemnification. Any indemnification under Section a. of this article, (unless orders by a court) will be made by the Corporation only as authorized in the specific on a determination that indemnification of the director, officer, employee or agent is proper in the circumstances because he or she has met the applicable standard of conduct set forth in Section a. of this article and on an evaluation of the reasonableness of expenses and amounts paid in settlement. This determination will be made (i) by the Board of Directors by a majority vote of a quorum consisting of directors who are not parties to such action, suit or proceeding; (ii) if such quorum is not
obtainable, by majority vote of a committee duly designated by the Board (in which designation all Board members may participate) and consisting solely of two or more directors not at the time parties or threatened to be made parties to the action; or (ii) by independent legal counsel, in a written opinion, selected by the Board or its committee in the manner described in the foregoing clauses (i) r (ii) or, if a quorum
under clause (i) cannot be obtained and a committee under clause (ii) cannot be designated, by the Board (in which action all Board members may participate). Notwithstanding the failure or refusal of the directors or counsel to make provision for indemnification, the indemnification will be made if a court of competent jurisdiction has made a determination that the director, officer, employee or agent has a right to indemnification under this agreement in any specific case on the application of the director, officer, employer or agent.
c. Advancement of Expenses. Expenses incurred in defending a civil or criminal action, suit or proceeding described in Sections a. of this Article may be paid by the Corporation in advance of the final disposition of the action, suit or proceeding as authorized by the
Board of Directors in the specific case on: (i) receipt of a written affirmation from the person seeking advancement of expenses of his or her good-faith belief that he or she has met the standard of conduct set forth in Section a. and b. of this Article; (ii) receipt of an undertaking by or on behalf of the person to repay amounts advanced if it is ultimately determined that he or she did not meet such standard of conduct; and (iii) a determination that the facts then known to those making the determination would not preclude indemnification. This determination will be made in the manner specified in Section b. of this Article.
d. No part of the net earnings of the corporation shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes described in section 501(c)(3). No substantial part of the activities of the corporation shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office. Notwithstanding any other provision of these articles, the corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or (b) by a corporation, contributions to which are deductible under section
170(c)(2) of the Internal Revenue Code, or the corresponding section of any future federal tax code.
e. Upon the dissolution of this organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose.
Section 13. By-laws:
a. By-laws shall be reviewed at a minimum annually for completeness and any changes that may be required. All changes voted on throughout the calendar year that have not been incorporated shall be incorporated at this time.
Section 14 Current Hosted Events:
a. Current hosted events that the Club is committed to organizing and hosting: Kars4Kids Charity Car Show
Section 15. Miscellaneous Duties:
a. Registered Agent: A registered agent is an individual or company that accepts official paperwork such as service of process (lawsuits) and annual registration fee notices. Every authorized Virginia business must maintain a registered agent. The 7CCC Registered Agent is also responsible for the accounting and filing of any and all business documents which include but are not limited to the; IRS, VA SCC, VA Department of Agriculture and Consumer Services.
b. Social Media Manager: The Social Media Manager will keep the club on the most active and used current media platforms such as Facebook and Instagram. He / She will be responsible for the upkeep of the club pages currently the Seven Cities Camaro Club page, the Members Only Group, and the Friends of Seven Cities Camaro Club Group. He / She will be responsible for creating all Public Events and promoting them through other media sources which include but are not limited to Public Advertising.
c. Assistant Social Media Managers: He / She will be responsible for assisting the Social Media Manager as will be the primary for maintaining the Facebook Groups, currently the Members Only Group and the Friends of Seven Cities Camaro Club Group.
d. Webmaster: He / She is responsible for maintaining the Web Server through Bluehost as well as the Seven Cities Camaro Club, Inc. website (www.7citiescamaro.org) which includes all of the WordPress Plugins that are required to create and maintain the website. He / She will be responsible for maintaining the website which includes but is not limited to; keeping it current and relevant, keeping all forms and applications current as needed (Sponsorship Applications, Membership Applications), and the EventHe / She will be responsible for the establishment and maintenance of all things “Tech” related, this includes but is not limited to the Seven Cities Camaro Club, Inc. PayPal Business Account, PayPal Giving Fund Account, and the Google Drive and Google Business Accounts. Calendar. He / She will be responsible for the establishment and maintenance of all things “Tech” related, this includes but is not limited to the Seven Cities Camaro Club, Inc. PayPal Business Account, PayPal Giving Fund Account, and the Google Drive and Google Business Accounts.